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Microsoft Teams vs Zoom: The 8 Key Differences
Some non-Teams account holders find the pre-meeting app download a bit confusing. You need a Zoom account to set up and schedule meetings, but not to attend them. Every meeting invite includes a prompt to download the Zoom Meetings app, though users can connect via a web app if they prefer.
Connecting to Zoom meetings through the Zoom app is highly recommended, as it provides a better overall user experience. While the process for joining a Zoom meeting is similar to Microsoft Teams, many users find the process with Zoom a bit more straightforward and the overall meeting experience relatively glitch-free.
Zoom integrates with over 1, apps. Microsoft Teams uses multi-factor authentication plus rest and in-transit encrypted data to protect its users. Optional end-to-end encryption is also available and is highly recommended. In , the Zoom platform incurred several highly publicized security breaches referred to as Zoombombing.
Intruders were breaking into Zoom meetings and causing disruptions. Zoom was proactive in addressing security risks and has implemented several new security features. The free Microsoft Teams plan offers customer support through the online help center. Phone support is available for all paid plan members between 6 a.
The free Zoom plan also only offers support through its online help center. Zoom Pro plan members can receive support via email tickets or live chat, while Zoom Business and Enterprise plan members can access support via phone.
Zoom is our top video conferencing platform recommendation for several reasons. Zoom offers exceptional online video conference quality, robust business features, extensive integrations and is widely considered the most user-friendly virtual meeting solution on the market today. Zoom also lets hosts scale their meetings to up to 1, participants. There are a wealth of video conferencing options on the market that all offer unique features at affordable prices.
Forbes Advisor breaks down the best video conferencing apps and found that Zoom, Google Meet, and TeamViewer as strong options for businesses that need to stay connected.
Video conferencing is a type of virtual, online meeting where two or more people talk through a video and audio call in real-time. Janette Novak is a freelance journalist and consultant who specializes in teaching online business and small business marketing. Previously, Janette owned a boutique marketing agency and served as a Chief Marketing Officer for a leading professional training services provider.
In that role, he was responsible for writing, editing, and strategizing content geared toward small business owners. Before that, he worked at PCMag as a business analyst. Select Region. United States. United Kingdom. Janette Novak, Rob Watts. Contributor, Editor. Editorial Note: We earn a commission from partner links on Forbes Advisor. Commissions do not affect our editors' opinions or evaluations.
Microsoft Teams vs. Microsoft Teams. Our ratings take into account a product's cost, features, ease of use, customer service and other category-specific attributes. Integrations have rapidly become a crucial concern for all online video conferencing tools and collaboration platforms. While Zoom is a standalone feature, Google Meet is not yet. Google Meet is part of a Google Workspace subscription and includes a bunch of other features and services.
Video conferencing with Google Meet is free with your Google Workspace not for Essentials subscription. For a more thorough comparison between all Google Workspace licenses, also check out this blog article.
Zoom offers 4 different pricing packages: an almost full-featured Basic Plan for free that enables people to video conference together. There are several paid subscriptions that offer additional features. Microsoft Teams plans come in different versions of the Office Business plans. There is a free version or paid plans. The paid Microsoft Teams Video Conferencing plans allows you to collaborate and do video conferencing.
This plan was launched in and was created as the ultimate Skype for Business replacement with better tools. The transfer process to Teams from Skype for Business is still ongoing.
In the visual below, you can see how the service plans stack up against each other:. For your reference, here is an overview of the main differences and similarities between the different online video conferencing tools.
Ultimately; Google Meet, Zoom and Teams have approximately the same features and tools available to make video conferencing work for your business. These collaboration and video conferencing tools are very convenient for those working from home or in the office. As you can see, there are pros and cons for each app, depending on your needs. Google Meet and Microsoft Teams are better for those that really want to be able to collaborate in real-time, because they have full integration with respectively Google Workspace, formerly G Suite, and Office — office suites which several businesses already have available for their employees.
Overall, Google Meet is more cost-effective. Let us know if you need help with setting up this powerful video conferencing solution for your organisation! Online video meetings with Google Meet, Zoom and Microsoft Teams The usage of online video conferencing tools has skyrocketed in the last few weeks.
Google Meet. Microsoft Teams Microsoft Teams is a video conference solution with several service plans. The free as well as the paid plans allow users to host meetings with up to attendees. Security of your video conferencing tool Zoom Last week, the security of Zoom was clearly an issue. Google Meet Google Meet is more secure than Zoom. The Number Of Maximum Participants Depending on if you need to organise big online company video meetings or just smaller meetings, the allowed amount of people in your video conferencing tool could be a make-or-break point for you.
Google Meet: You can use Google Meet to talk with more than one person at the same time. You can invite persons with Business Starter and up to with the Enterprise license.
If you want to invite more people, you should change your plan and pay more. Microsoft Teams: The maximum at the moment is people in one Teams meeting.
This goes regardless of application web or desktop or whether the attendees are guests or users. Check it out below: Zoom: Zoom has a limit for those who are using its Free plan. Although you can make an unlimited amount of calls, each call can only last up to 40 minutes. Capture audio, video, chat and screen sharing activity. After your video meeting ends, the recording is automatically saved to your Google Drive.
If you created the video meeting via Google Calendar, the recording will also be accessible through the Calendar entry. Icing on the cake: the Google Meet recording functionality was free for all Google Workspace customers until September 30, Zoom: With Zoom you can record your meetings.
The recordings are saved to your local computer only. Microsoft Teams: In Teams, users can also record their Teams meetings and group calls. The recording happens in the cloud and is saved to Microsoft Stream. Screen sharing Sharing your screen, so others can see what you are seeing and doing on your screen, is an important feature for business meetings.
Google Hangouts Meet : Only one person may share their screen at a time during a videoconferencing. But t hanks to the connexion with Google Workspace, you can easily share documents, images, and files through the chat feature of the meeting room.
Zoom: the meeting host can allow multiple people to share the screen at the same time. Feedback will be sent to Microsoft: By pressing the submit button, your feedback will be used to improve Microsoft products and services. Privacy policy. There are numerous network elements when it comes to working with Microsoft Teams that can affect performance. Low bandwidth is one of the situations that can feel entirely out of your control. Consider the following situations:. This article will give you best practices to follow for various Teams activities when you're faced with a low-bandwidth issue.
There's information here on How Microsoft Teams uses memory , because in addition to low bandwidth problems, you may be having resource issues on your device. If you're looking for network guidance for Microsoft Teams, review Prepare your organization's network for Microsoft Teams. The important thing to remember, as an IT Admin, is that while you have solutions for low-bandwidth issues that are wide-spread that will resolve problems quickly, solutions should be considered carefully.
If you've got the time to invest, the Quality of Experience Review Guide is a worthwhile read this is not EDU-specific, but it will still have valuable information. This guide will allow experienced IT Admins to go in-depth on the experience for their educators and students. A primary focus for low-bandwidth issues is meetings; specifically, video in meetings. An IT Admin should consider the actions below when dealing with issues reported by students or educators in regard to having the best meeting experience in an educational setting.
- Does teams use more bandwidth than zoom - none:
Once in the call, users can enjoy the complete set of features both services offer. Zoom may have a slight edge over Microsoft Teams regarding video calling and conferencing. Both include screen share, meeting recording, cloud storing, a whiteboard, file sharing, joining via call, and more. On top of that, Zoom can offer participant connectivity details, people counting capabilities, a more user-friendly UI, and more.
Microsoft Teams has its strengths, though. While Zoom is primarily a video calling and meeting app, Microsoft Teams serves as a general chat and organization application similar to what we see in Slack or Discord. These include all-time favorites like Word, Excel, and Powerpoint.
Collaboration between teammates is a breeze when using Microsoft Teams. Many companies are already using these apps, giving Microsoft a significant advantage in the Zoom vs Microsoft Teams competition.
Also read: 10 Zoom Meetings tips and tricks you should know about. Lucky for you, both Zoom and Microsoft Teams have excellent compatibility.
You have no excuses for missing that meeting! Zoom uses end-to-end encryption, which means data is encrypted in your device, then sent privately and deciphered only when it reaches its destination. Zoom had a rough , but things are more stable now. Those who need more can opt for a paid monthly subscription. You can technically get Microsoft Teams free, but its best features come with a Microsoft account.
The free version offers unlimited message search history, guest access, Office document collaboration, over integrations, video calls, screen sharing, and customized backgrounds. Additionally, you get a minute limit on free account video calls. Google Meet is more secure than Zoom. However, unlike with Zoom, Google Hangouts Meet video meeting links can be made only available to people within an a business.
This is how many of the Google Workspace, formerly G Suite, technologies work. The challenge for enterprises is that this encryption and the corresponding keys is fully controlled by Microsoft, not by the enterprise. Details about support for end-to-end encryption are vague. Depending on if you need to organise big online company video meetings or just smaller meetings, the allowed amount of people in your video conferencing tool could be a make-or-break point for you.
Which tool lets you hang out via video for as long as you like with no time limit? Check it out below:. Google Meet and Microsoft Teams let you hang out for as long as you like, with no time limit.
Recording meetings or any digital video conference can be very useful. The footage you record can be used in a variety of ways: marketing videos, internal presentations, for training purposes etc. Sharing your screen, so others can see what you are seeing and doing on your screen, is an important feature for business meetings.
You can also give real-time demonstrations and demos. Integrations have rapidly become a crucial concern for all online video conferencing tools and collaboration platforms.
While Zoom is a standalone feature, Google Meet is not yet. Google Meet is part of a Google Workspace subscription and includes a bunch of other features and services.
Video conferencing with Google Meet is free with your Google Workspace not for Essentials subscription. For a more thorough comparison between all Google Workspace licenses, also check out this blog article. Zoom offers 4 different pricing packages: an almost full-featured Basic Plan for free that enables people to video conference together. There are several paid subscriptions that offer additional features. Microsoft Teams plans come in different versions of the Office Business plans.
There is a free version or paid plans. The paid Microsoft Teams Video Conferencing plans allows you to collaborate and do video conferencing. This plan was launched in and was created as the ultimate Skype for Business replacement with better tools.
The transfer process to Teams from Skype for Business is still ongoing. In the visual below, you can see how the service plans stack up against each other:. For your reference, here is an overview of the main differences and similarities between the different online video conferencing tools.
Ultimately; Google Meet, Zoom and Teams have approximately the same features and tools available to make video conferencing work for your business. These collaboration and video conferencing tools are very convenient for those working from home or in the office. As you can see, there are pros and cons for each app, depending on your needs. Google Meet and Microsoft Teams are better for those that really want to be able to collaborate in real-time, because they have full integration with respectively Google Workspace, formerly G Suite, and Office — office suites which several businesses already have available for their employees.
Overall, Google Meet is more cost-effective. Let us know if you need help with setting up this powerful video conferencing solution for your organisation! Online video meetings with Google Meet, Zoom and Microsoft Teams The usage of online video conferencing tools has skyrocketed in the last few weeks. Google Meet. Learn More On Dialpad's Website.
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Performance information may have changed since the time of publication. Past performance is not indicative of future results. Forbes Advisor adheres to strict editorial integrity standards. To the best of our knowledge, all content is accurate as of the date posted, though offers contained herein may no longer be available. Janette Novak Contributor. Rob Watts Editor. The Forbes Advisor editorial team is independent and objective. To help support our reporting work, and to continue our ability to provide this content for free to our readers, we receive compensation from the companies that advertise on the Forbes Advisor site.
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This site does not include all companies or products available within the market. Both apps aim to provide good video quality for smooth, uninterrupted meetings. It also offers full HD p support and bandwidth constraints for high-quality video viewing. But if you have a Zoom Business or Zoom Enterprise plan , you can change the default p to p for better video quality. MS Teams provides high-quality p for most formats except for its live events, while Zoom delivers the same quality only in Zoom Business and Zoom Enterprise plans.
During a Zoom meeting, you can send messages to all participants like a group chat or select individuals. The chat feature allows you to share files, note the meeting minutes, etc. You can also send private messages to individuals during a group video. Additionally, Zoom enables its hosts to control the chat function by disabling the entire chat or private chat during group meetings. However, the chat feature in Zoom is only accessible during a video call.
Microsoft Teams offers additional features like access to chats out of meetings, individual chats, chats within a channel, etc. Meanwhile, Zoom users have to use a different collaboration platform called Zoom Chat to connect and send messages to individuals, channels, and groups when not on Zoom calls.
A free version of the Microsoft Teams account allows you to create a group of participants. You can also add more participants with:. Meanwhile, you can add a maximum of participants with its Zoom Enterprise paid plan. If you have a larger enterprise, you can always increase the meeting participants by purchasing an add-on. Zoom supports attendees with its addon, while MS Teams users can only add participants per session.
In MS Teams, users have to navigate across a stream of features such as different channels, teams, the Microsoft Office ecosystem, etc. So, it could take them some time to become familiar with the app and its endless collaboration features.
It embeds all its additional features in the settings, leaving the home screen with just the essential features. The home screen also uses a visual hierarchy in color, size, and position, helping users easily find what they need. This way, even people with the slightest technical knowledge can start using Zoom immediately. In its quest to provide its users with a comprehensive collaboration experience, Teams had to sacrifice a bit on ease of use.
On the other hand, Zoom offers an easy, intuitive, and clear interface. In Microsoft Teams, you can both enter a room or create one easily with just a few clicks.
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